Our Privacy Policy

Privacy Notice 


  1. Why do we collect and keep your personal information?

    We collect and use your personal information so that we can:
  • Communicate with you about cultural events, projects and activities that are happening in your area as part of the Ancient Connections project.
  • Contact you because you have expressed an interest in volunteering for cultural projects in your region as part of the Ancient Connections project.
  • Contact you for feedback on cultural activities delivered by the Ancient Connections project.
  • Build a picture of the types of people who access the cultural activities within the Ancient Connections project.
  • Contact you to tell you about Ancient Connections related tourist products and offers in Pembrokeshire and County Wexford.
  • To help us continue to improve and deliver the project.
  • We may share your contact details with our evaluation consultants (Wavehill) in order to collect feedback and to help us monitor and evaluate the project
  • We may share your contact details with our main project partners, Wexford County Council, Visit Wexford and Pembrokeshire Coast National Park Authority; but only for the purposes stated above.

The Processing of your data is:

  • Because you have given your consent do so. You can withdraw your consent at any time.
  1. How Information about you is used.

    The information that you provide will be processed according to the Data Protection Act 2018.We have a duty to protect the public funds we administer and may use the information provided by you on this form for example to carry out data matching or to detect and prevent fraud.  We may cross check the information with other relevant bodies, organisations or other sections of Pembrokeshire County Council and other Councils.

We will also make any disclosures required by law and we may also share this information with other bodies responsible for detecting/preventing fraud or auditing/administering public funds to ensure money is targeted and spent in the most appropriate and cost effective way.   In order to achieve this, information may be shared with other internal departments within Pembrokeshire County Council and with The Auditor General for Wales and the Welsh European Funding Office.

We will not make any disclosures to third parties for marketing unless you have provided explicit consent for us to do so.

Your data will be secure and confidential at all times and we will only collect the personal information that is required to provide you with our service.

  1. How long do we keep hold of your information?

    We will retain your information following completion of the project. Ancient Connections may still need to retain documents for a longer period if required by the applicable State Aid rules, or if audits or investigations are underway and Ancient Connections is specifically advised to retain the audit trails until further notice by Ancient Connections. Once we have received full notification your data is no longer required it will be securely disposed. 


  1. Access to my personal information?

    You can find out if we hold any personal information by making a subject access request under the General Data Protection Regulation 2016.  To make a request for any personal information we may hold please contact:

Access to Records Team
Pembrokeshire County Council
County Hall
SA61 1TP

01437 775798/6696

  1. Your Rights.

    Under the General Data Protection Regulation 2016, you have rights as an individual which you can exercise in relation to the information we hold about you, not all rights will apply it will depend on the legal basis for processing your data.

  • The right to be Informed – Individuals have the right to be informed about the collection and use of their personal data. This is a key transparency requirement under the GDPR
  • The right of Access – you are entitled to request access to and a copy of, information we hold about you
  • The right to Rectification – you have the right to ask to have your information corrected.
  • The right to Erasure – this is not an absolute right and will depend on the reason for processing your personal information
  • The right to Data Portability – This only applies to data processing that is carried out by automated means
  • The right to Restrict processing may apply – you may request that we stop processing your personal data however, this may delay or prevent us delivering a service to you. We will seek to comply with your request but may be required to hold or process information to comply with our legal duties.
  • The right to Object – this is not an absolute right and will depend on the reason for processing your personal information.
  1. Complaints or Queries.

Pembrokeshire County Council endeavours to meet the highest standards when collecting and using personal information.  For this reason, we take any complaints we receive about this seriously.  We encourage people to bring to our attention if they believe that our collection or use of information is unfair, misleading or inappropriate.
This privacy notice does not provide exhaustive detail of all aspects of our collection and use of personal information.  However we are happy to provide any additional information or explanation needed.  Any requests for this should be sent to the address below:

Jo Hendy, Data Protection Officer
Pembrokeshire County Council
County Hall
SA61 1TP

Email: dataprotection@pembrokeshire.gov.uk
Telephone: 01437 764551

If you want to make a complaint about the way we have processed your personal information, you can contact the Information Commissioner’s Office as the statutory body which oversees data protection law:

Information Commissioner’s Office
Wycliffe House
Water Lane

Email case worker@ico.org.uk
Telephone No: 0303 123 1113


  1. Changes to this privacy notice.

    We keep our privacy notice under regular review.